Accept and Reply to Chat Messages
  • 12 Aug 2022
  • 3 Minutes To Read
  • PDF

Accept and Reply to Chat Messages

  • PDF

Incoming chat requests from Customers begin through Sidekick. When an incoming chat is routed to you, you may see a green notification banner appear at the top of your screen, with the Customer’s name and a short preview of their message.

Tip - Click 'Next' to receive more messaging Customers
The number of messaging Customers (e.g., SMS, chat, Instagram Messaging, etc.) you're automatically routed depends on the standard messaging capacity your Administrator has set. You must then click Next to receive more messaging Customers beyond the standard capacity until the maximum number of messaging Customers is met.

Accept an incoming chat request

  1. From the green notification banner, click Accept. This will then take you to the Customer's Profile.
  2. The Chat Composition screen will automatically pop up and ready for you to start chatting with the Customer. 
  3. When you're done with your reply, click the Send buttonYou can then stay on the Customer Profile and wait for them to reply or navigate away to handle other Customer requests in the meantime.
    • If you stay on the Customer Profile, you’ll need to keep an eye on the Conversation Timeline for any new messages from the Customer. When the Customer replies, repeat step 2 until you’re ready to end the Chat.
    • If you navigate away from the Customer Profile, you’ll see a green notification banner appear on the top of your screen when the Customer replies, prompting you to either Dismiss the notification or Reply to the Customer. 

Reply to an active chat

If you leave an active chat with a Customer and the Customer replies, you will see a green notification banner to Dismiss and Reply to the chat. Click Reply to take you back to the Customer's Profile and continue the chat.

Dismiss an active chat

If you click Dismiss on the chat reply notification banner, the banner will close. Ignoring the notification banner for 30 seconds will also dismiss the notification. However, you are still responsible for replying to the Customer promptly until the chat session is mutually ended.

File attachments

Customers can attach and send files through Sidekick up to 10MB.

End and close a chat

Once you’ve finished helping a Customer, the next step is to end the chat session.

A chat can end in one of two ways:

  • By clicking End Chat, located on the top right of the Chat Composer. The chat ends, but the Conversation remains open.
  • The chat session auto-ends because the Customer didn't respond after a specific length of time* — the timer begins afresh each time you send the Customer a new message. 
    • A chat can automatically end, but the Conversation remains open. The Conversation Timeline is also updated if a chat automatically ends.

To close the chat and end the Conversation, click End & Close.

Tip - Close Conversations that have timed out
  • If you have a Conversation that has timed out due to no response from the Customer, think about closing the Conversation. If the Customer reaches out again at a later time, it will create a new Conversation.
  • Administrators can control the length of time a chat Conversation auto-ends (but not auto-close) if the Customer stops responding.

Customer ends chat

For a Customer, a chat ends if:

  • They leave Sidekick because they no longer need or they leave your website.
  • You click End to end the chat.

A chat can also end automatically if there are no additional messages from the Customer but the Conversation remains open. Regardless of how the chat ends, the Conversation will still need to be closed.

Decline an incoming chat request

There are two ways chats can be classified as "declined" in Gladly:

  1. By clicking Decline from the notification banner.
  2. Waiting 30 seconds without accepting the chat.

When a chat is declined, the chat is rerouted to another Agent. You'll continue to be routed other chats regardless if you miss or decline previous ones unless you change your Availability status. The length of time between declining/missing a chat and receiving another one depends on the Routing delay for next message setting.

  • *The amount of time before a chat session automatically ends is customizable. Contact your Gladly Support if you need to adjust this.

Was this article helpful?