Create a Task
  • 14 Sep 2022
  • 3 Minutes To Read
  • PDF

Create a Task

  • PDF

Use Tasks to create a reminder for yourself to do something for the Customer, assign a Task to a particular colleague, or collaborate on a Customer's issue.

Before you start

Before you create a Task, we recommend that you first review the following:

  • Tasks assigned to you appear on your My Customer list.  
  • You are responsible for completing a Task assigned to you unless it gets reassigned to a different owner.
  • You only receive Tasks from Inboxes you're assigned to.
  • For Tasks you created or Tasks assigned to other Inboxes that you're not a member of, updates made by whoever owns the Task in the other Inbox appear on your Notifications Center. Activities for Tasks you own — like if a new comment is added or if you're mentioned in a Task — also appear there.

Create a Task

  1. Find the Profile of the Customer you want to create the Task for, and click on the Gladly + icons to pull up a list of your available actions. Click Task.
  2. In the Task Composer, enter the Task details.
    • Tip – Invite others to collaborate or notify them of the Task by typing @<name> and selecting the user's name(s) on the list that appears, so they are notified of your mention.
  3. Set a due date and time for the Task by clicking on the default date and time on the top left of the Task Composer. This should be the date and time you expect the Task to be completed.
  4. Click Assign to and select the Inbox or a specific Agent to assign the Task to. By default, the Task is assigned to you unless it's changed.
  5. Click Add Task on the bottom right of the Task Composition screen. The Task appears in the Conversation Timeline. 
    • Colleagues and Task collaborators can use the Comment field to add notes to discuss the Tasks at hand.

Tasks assigned to you appear in the My Customers list (or that of your assignee) with a clipboard icon and start with "Task for <customer name>."

The Task due date appears in red text five minutes before the due date and when it has passed. 

Tasks that have not been closed or completed will continue to have a green dot.

Reassign a Task

Change the Inbox or Agent the Task is currently assigned to. Remember that you can only assign Tasks to others if they belong to at least one Inbox.

  1. In the Conversation Timeline, click the name of the Agent or Inbox the Task is assigned to.
  2. In the search bar, find the name of the Inbox or Agent you want to assign the Task to and select it.
    • Note – You cannot assign Tasks to deactivated/inactive Inboxes.
Tip - Assign a Task to an Inbox or Agent
  • Inbox – If you assign the Task to an Inbox instead of specifying an assignee, the Task will route to an Agent who is Available in the Mail + Tasks Channel in that Inbox. Agents must click Next to receive a Task waiting in the Inbox.
  • Agent – The Task will appear in your My Customer list, and be notified of the Task through the Notifications Center.

View open Tasks for a Customer

A list of open Tasks for a Customer is found in the Customer Tasks card in the Customer Profile.

Click on the Task to find it on the Conversation Timeline, where you can collaborate with others.

  • On the My Customer list, a Task's due date appears in red — with a red dot — five minutes before the due date and when it has passed.
  • On the Customer Tasks card, Tasks appear with a red box around it, along with a red dot five minutes before the due date and when it has passed.

Use Answers in a Task

Access Answers directly from the Task and put them into the Task Composer. Just click the Answer Panel icon.

  1. From the Answers Panel, search for the Answer that you want to use.
  2. Click Use to insert the Answer in your Task. 
Tip - 'Use' option for Answers
You will only see the Use option for Message and Email Answer types. Alternatively, you can copy/paste any Answer content to your Tasks if the information is useful and relevant to the Task.

Was this article helpful?