Coaching Dashboard
  • 24 Aug 2022
  • 3 Minutes To Read
  • PDF

Coaching Dashboard

  • PDF

REQUIRED USER ROLE
Administrator, Team Manager, or Analyst

Use the Coaching Dashboard as a tool to do performance and improvement opportunity reviews with Agents. While considered historical reporting because reported data is an hour behind, it’s an effective tool to help you make data-backed feedback for Agents.

Curated specifically with Agent performance in mind, each report tile in the Coaching Dashboard allows people managers to hone in on individual strengths and areas of opportunities.

Before you start

We recommend you review the following before using any OOTB dashboards.

  • Get a complete overview of the OOTB Dashboards.
  • Load the dashboard after choosing your filters to get the latest data.
  • Get familiar with Time Anchors. Every report tile in the dashboard uses a specific time anchor to aggregate data, so it’s important that you understand how this concept is utilized.
  1. Click the menu located on the top left corner of the screen.
  2. Click Reports.
  3. Under the Agents category, click Coaching Dashboard.
  4. Update your filter.
    • Note – No additional filters are available aside from the ones available in each dashboard.
  5. Click the green Load button on the top right corner of the dashboard to refresh dashboard data bounded by the filter.
    • Note – The Load button changes to a refresh icon after the initial dashboard load.

If you change the filter, click the refresh icon again to reload the dashboard.

Coaching Dashboard report tiles

The table below contains details about each report tile available in the Coaching Dashboard.

Tile NameMetric UsedDescriptionAlso available in
Contacts by Hour
Bucket Beginning
Beginning timestamp of the time grain (daily, weekly, etc.) chosen.

Contacts by Hour
Contact Fulfilled
Count of times the Agent fulfilled a Contact.
Agent Summary
Contacts by Hour
Active Time
Duration of time the Agent was logged in and Active (not Away) in Gladly during the specified window.
Agent Summary
Contacts by Hour
Contacts Fulfilled by Hour
Ratio of “Contact Fulfilled” divided by “Active Time” for the given time bucket.

Contacts Missed by Channel*
Contact Missed
Count of times the Agent missed an offered Contact.
Agent Summary
Contacts Missed by Channel*
Channel
Channel of the Contact.

Contacts Fulfilled by Channel
Contact Fulfilled
Count of times the Agent fulfilled a Contact.
Agent Summary
Contacts Fulfilled by Channel
Channel
Channel of the Contact.

Contacts Declined by Channel
Contact Declined
Count of times the Agent declined an offered Contact.
Agent Summary
Contacts Declined by Channel*
Channel
Channel of the Contact.
Agent Summary
Total Times Contact Transferred
Contact Transferred
Count of times the Agent transferred a Contact.
Agent Summary
Contact Transferred
Contact Transferred
Count of times the Agent transferred a Contact.
Agent Summary
Active, Away, and Logged In Time
Active Time
Duration of time the Agent was logged in and Active (not Away) in Gladly during the specified window.
Agent Summary
Active, Away, and Logged In Time
Away Time
Duration of time the Agent was logged in and Away in Gladly during the specified window.
Agent Summary
Active, Away, and Logged In Time
Logged In Time
Duration of time the Agent was logged in to Gladly during the specified window.
Agent Summary
Available Time
Available Time - Any
Duration of time the Agent was available for any channel type during the specified window. This will not double count the time the Agent was available for multiple channel types at the same time.

Agent Summary
Available Time
Available Time - Voice
Duration of time the Agent was available for Voice during the specified window.
Agent Summary
Available Time
Available Time - Messaging
Duration of time the Agent was available for Messaging during the specified window.
Agent Summary
Available Time
Available Time - Mail
Duration of time the Agent was available for Mail during the specified window.
Agent Summary

Sample Coaching dashboard use cases

Gain perspective on how to use the Coaching dashboard as part of your performance evaluation toolbox. Let’s look at three examples using the report tiles below. 

Active, Away, and Logged In Time

There are many ways to look at this report tile. For example, it can be used to track schedule adherence or see anomalies compared to an Agent’s schedule. You can see if a particular Agent is taking the proper amount of breaks (Away time), and you may notice another Agent taking less or more than they should. It can also be used to see if they are staying Active for hours or if they should be available to receive Customers to help.

Contacts Fulfilled by Channel

Is a particular Agent doing well in working on Customer requests from one Channel but has an opportunity to do better on another? This is a great report to see those statistics to start the discussion. You can even combine this insight with another report tile like Contacts by Hour.

Contact Transferred

Is an Agent transferring Contacts more (e.g., phone calls) than other Agents? Are they transferring Contacts because they don’t know how to answer Customer questions or solve the issue (when they should be able to), so they transfer the Contact? This report can help.



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