---
title: "Setup Agent Signature for Email"
slug: "setup-agent-signature-for-email"
updated: 2026-03-24T22:29:51Z
published: 2026-03-24T22:29:51Z
stale: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.gladly.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Setup Agent Signature for Email

| **REQUIRED USER ROLE** Administrator, Team Manager, or Answer Administrator | **PERMISSION OVERVIEW** [View permissions by role](https://help.gladly.com/docs/managing-users-and-roles#roles-and-responsibilities) |
| --- | --- |

Create email signatures that automatically appear for every outbound communication Agents compose.

1. Click ![](https://cdn.us.document360.io/7047b671-c4f2-4df0-bb0a-b9b511fd2452/Images/Documentation/hamburger-menu-icon(2).svg) on the top left corner of the screen.
2. Click **Answers**.
3. From the Answers page, click **Add Answer.**
4. On the left panel of the Answer editor, configure the following information:
  - **Name –** Enter the title for this Answer. (e.g., "Agent Email Signature" or "Support Team Signature")
  - **View Answer In –** The default language in the dropdown is *English – United States.* But since an Answer can be in multiple languages, choose the language(s) for the Answer you're creating from the dropdown. Click next to the language. The languages you add move under the **View Answer In** header.
    - To view the Answer in another language you picked, return to the **View Answer In** dropdown and click on the language under the View header.
  - **Audience –** Leave this blank
5. Click ![](https://cdn.us.document360.io/7047b671-c4f2-4df0-bb0a-b9b511fd2452/Images/Documentation/green-plus-icon.svg) next to **Email**to create an Email Answer.
6. in the **Email Subject** field, enter “Agent Signature.”
7. In the **Content** body, design your signature. Use the /**VAR** button to insert dynamic variable `Agent's First Name` . You can also insert an image but ensure you create appropriate image dimension of 300x50px depending on your image type. ![Email signature with sender's name, company, and powered by Gladly statement.](https://cdn.us.document360.io/7047b671-c4f2-4df0-bb0a-b9b511fd2452/Images/Documentation/sample%20agent%20signature.png)
8. Click **Save**.

Next, have your Agents select the signature in their Gladly Profile.

### **Select the signature (Agent)**

1. Have your Agents click their **avatar/initials** in the top-right corner of Gladly
2. Click **Profile**
3. In the**Signature** field, type the name of the signature Answer created.
4. Select the signature from the dropdown
5. The signature is now active. It will automatically appear at the bottom of every email composed.